OP Surgery Office Coordinator (5a-1p)

Qualifications

• High School Degree or GED (Required)

Work Experience

• 1 or more years secretarial/administrative experience (Required)

Licenses or Certification

Essential Function

• Supply administrative support to the department, often including several management personnel.
• Prepare standards letters and reports and create various documents, including presentations, reports, and forms, gathering and summarizing data, using appropriate formats and software.
• Handle communications/documents of both a general and confidential nature.
• Perform administrative duties that support the effective operation of the office, such as maintaining appropriate inventory of office supplies, processing information and forms, coordinating schedules, etc.
• Organize and maintain office filing systems and reports in accordance with organizational procedures, following up on pending matters.
• Process incoming and outgoing mail, directing and routing as appropriate, answer phone, take and relay accurate messages, screen calls as appropriate, and greet and assist employees and other visitors.
• Schedule meetings and appointments, maintain calendars within departments, and coordinate arrangements for meetings and conferences.
• Respond to telephone or visitor inquiries based on knowledge of department or hospital procedures and policies. Refer other inquiries to the appropriate personnel.
• Greet and assist employees/staff, other visitors, and telephone callers. If appropriate, assist in problem resolution or refer others within the department or organization.